How often has this happened to you?
Or you have just come out from a meeting with your accountant and have forgotten to ask him about several things you had on your mind.
And what about the endless phone calls to and from home as you and your spouse remember things you need to check – you know, important stuff, like where are his socks, what time is soccer practice?
Just think how much time you would save if you handled everything in one interaction, every time.
Fortunately there is a very simple trick you can use to transform your calls and meetings.
Keep a list of the main people you meet with or see regularly, include regular meetings you attend as well.
- Under each name note down anything you want to raise with them the next time you have a chance.
- As things come to mind jot it down for the relevant person.
- You now have an informal agenda of things you want to discuss next time you call them or they call you.
- When you have a number of items to discuss you can decide a good time for you to go through them
There are any number of ways to make this easy to keep track of.
If you use an electronic task manager like Microsoft Outlook you can create a task for each person or meeting and add the things you want to remember under the note section.
If you use a paper organizer devote a few pages to your “agendas” with headings for each and scribble in ideas as they come to you.
Try it for a while then suggest that your major contacts try it too (yes, even your spouse!). You will be amazed at the difference it makes to your day.
One of my clients took this a stage further now gets her people to jot down all their questions for her throughout the day and has specific times in the day to tackle them. This has the potential to cut the number of interruptions down massively giving her much more time to be focused on value adding work.
So next time you hang up the phone and have that “I know there was something else” feeling, give agenda lists a try and watch the difference.
If you are struggling to control your time and get the results you know you are capable of then it is time to take action. The Focused Time Management System TM avoids all the clutter and gives you the most important things to focus on to get you back in control of your time and your life. It’s all step by step, not a big mish mash of things. So you do step one of the system, and when you’re done with that, you move on to step two, and so on. So easy! All the tips, tools, and worksheets are handed to you on a silver platter. E mail me at Julie@DevelopmentSolutions.US to arrange a time to chat over your issues and see if I can help