Visual distractions take your focus away from what you are meant to be doing. Every time your subconscious sees something you have left lying around it is like someone knocking on the door and interrupting you.
Keep your line of vision clear to avoid those distractions
“Easier said than done I” hear you cry. True. But there are some strategies that can help.
1. Get an inbox.
Whether you realize it or not, you have an in box. It may be the size of a sheet of paper, or it may be the size of your whole workspace. But it becomes the receptacle for everything that passes through your world. As papers come in to your environment, put them immediately in the in box (unless you can deal with them in literally less than a minute- be honest now!). Once per day, go through the inbox so nothing gets forgotten. That is the time to process everything.
2. Get a filing system that works for you.
Whether you like colorful binders, or professionally labeled manila folders, you need to have a filing system that allows you to file and find things easily. If it feels like effort it will not work for you. If you feel that when you file something it is lost forever then your desk becomes your filing system and we all know how that turns out!
3. Have a prompt system.
At least 50% of the papers lying about an office space are there because we are not convinced we will remember them if we put them away. They are reminding us of an action we need to take. By having an effective action list we can trust, we can file away the papers until they are needed and focus on the task at hand.
4. Have a “Just in Case” folder
The other 50% of the papers are split between the next two categories. There are those that we just want to hang on to “just in case” we ever need them– make a file for these and pop them in. Plan in time to review them (say monthly) when you can throw out any that have outlived their usefulness.
5. Be decisive
The rest of the papers are there because we are not sure what should be done with them. We know we need to do something about it but are not sure what yet. For these, focus on the very first thing that needs to be done for it to progress. This can be a complete baby step type action. Once you have started it will get clearer. Write down what action you have to take somewhere you will not miss it and file the paper away.
Try each of these out one at a time and slowly you will develop a serene and peaceful workspace (at least until the kids come home!)
PS extra tip – if you have kids that invade your workspace (they may call it sharing!) Have a large bin at the side that you can sweep all their stuff into when you are ready to roll.
If you are struggling to control your time and get the results you know you are capable of then it is time to take action. The Focused Time Management System TM for Business Owners avoids all the clutter and gives you the most important things to focus on to get you back in control of your time and your life. It’s all step by step, not a big mish mash of things. So you do step one of the system, and when you’re done with that, you move on to step two, and so on. So easy! All the tips, tools, and worksheets are handed to you on a silver platter. E mail me at Julie@Developmentsolutions.us to arrange a time to chat over your issues and see if I can help